Reduce Your Email Volume
Most people will probably agree that how we do business today seems light years ahead of ten years ago. Considering the speedy evolution of the internet, and along with it the myriad of associated technologies such as internet marketing, search-engine optimization (SEO) and social networking, we can’t help but to either sink or swim in the ocean that’s called Web 2.0. Unfortunately, becoming a “techie” is no longer an option in this modern-day corporate world- and developing an email system is essential.
Email has also evolved from being a mere luxury to becoming the powerful tool that it is today. It is now being used as the primary source of communication in virtually every business establishment. As a result, it is not uncommon for people these days to complain about their email. Email in the form of marketing letters, daily subscriptions, incoming product offers, and even unsolicited messages, are the top contributing factors to causing lower productivity and high stress at work. There is little doubt that there is a need to use an effective email system that will help people manage their email better.
Using a good email system has a lot of obvious benefits. It will not only help people become more organized, but it will also reduce stress and distraction at work as well. Perhaps the biggest advantage of using a good email system is to reduce the volume of email coming into the inbox. One of the best techniques proven to cut the influx of messages is to eliminate the clutter and unnecessary messages in the inbox. Eliminating unneeded subscriptions will prevent more unnecessary future email.
People can also save a whole lot of time and effort by organizing the email dashboard according to their priorities and levels of urgency. Also, email messages can be sorted based on their necessary response time and time spent in the inbox. In this way, users will easily see which particular email might be kept and which should be deleted. This is a simple system for inbox organization. With the use of filters, organizing will be smooth and automatic.
You probably agree that most email messages arriving in your inbox are unnecessary. To get less, send less, consider not replying to every email received. When sending email, we recommend that a simple ABC format be used to get a point across. Start with an Action summary, then write a statement for Background and finally end with a Closing sentence. Remember that the simplest email systems are the best.
Lastly, when communicating via email, it is advisable to use bullet points to summarize the key points accurately. Since everything is fast-paced nowadays, readers will greatly appreciate a more concise email. Using a standardized auto signature including your full name and phone number will make it look more professional and show the end of the message.
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